1111 Seventh St
Plover, WI 54467
Phone:
715/344-8899
Fax:
320/213-6501
on planning proms.
- Plan early. Prime time for Proms is from mid-April through the end
of May. Popular locations and entertainers often book up six to eighteen
months in advance. A committee should be formed at the beginning of
the school year. Selection of the date and location must be the first
priority.
Once these are confirmed, the entertainment can be determined.
- Committee
members and faculty sponsors from previous years can be a valuable
source of information. They can recommend locations,
suggest decorations, and let you know what type of formal
approval process you may need to under go in order to arrange contracts,
payments, etc.
-
Once a site is confirmed, determine any restrictions
they may have relating to decorations, access etc.
Some facilities require balloons to be filled prior
to arrival on site. They may also have additional
charges for removing any balloons that float to the ceiling.
They often prohibit taping, posting, nailing, or
tacking anything to the walls, pillars, roof, etc. Free standing
decorations are often the best choice in these
cases.
Also confirm how much time you will have to access the room prior to the event. Many facilities will book the same room for several events in the same day.
- In selecting a DJ/entertainer
for the dance, the best
source of information is referrals
and firsthand references.
See if any previous classes have
had exceptional proms/dances
in recent years. Ask
potential DJs for a list of referrals.
Take the time to call
these references and ask what
they did or did not like about the
performance.
- When
comparing DJs and prices,
ask what sound and
light equipment they have
available. A DJ without
a light show may be considerably
less expensive than one
with many extras. Figure
out what you need
and see if you can negotiate
from there.
- Get
everything in
writing.
- Work
with the
DJ company
by providing
a list
of music
that you
feel is
popular at
your school.
You may
want to
circulate a
request sheet
prior to
the dance.
Allow sufficient
time to
get the
list back
to the
DJ. Be
prepared for
some pretty
bizarre stuff
and edit
the list
if it
contains anything
that should
not be
played if
there are
strict guidelines
regarding lyrics
at school
sanctioned events.
Playing radio
cuts is
one way
to insure
that you
should be
in compliance.
- If
you circulate
a request
list, try
to include
a wide
range of
students who
will be
attending. Emphasize
that these
should be
songs you
would dance
to rather
than listen
to. Some
hits are
better suited
for radio
play or
personal listening,
and are
not the
best choice
for a
dance. If
there are
songs that
have become
class anthems,
or have
special meaning
to your
group, be
sure and
let the
DJ know
ahead of
time so
that they
can be
played at
the right
moment.
- Once
a DJ
is selected,
determine what
they require
in terms
of space
or staging
for their
equipment, and
any special
power requirements.
Any special
needs must
be arranged
with the
facility prior
to the
event. If
the DJ
plans to
use a
fog machine
confirm check
to see
if this
is allowed.
- Call Jock In A Box now...and take the worry out!
Jock In A Box DJs